Embassy

Contact, telefoonnummer, adres & vestigingen.

Job Description:
We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executives schedule, as well as performing various administrative tasks. As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Your diligence and competence will allow executives to focus on their managerial duties without distractions. Your primary objective will be to enhance the overall efficiency of our organization by ensuring the timely and efficient completion of all assigned administrative tasks. Join our team and contribute to the smooth operation of our organization by providing invaluable support to our executives.

Responsibilities:
Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Maintain electronic and paper records ensuring information is organized and easily accessible


Profile Candidate:
Proficient in MS Office and back-office software
In depth knowledge of office management
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality

Requirements:
Proficient in the English, Dutch and Arabic language, both written and spoken.
Education = Degree in Business Administration or any relative field.