Administrative Assistant (Part time) Amsterdam • Page Personnel

Vacature in het kort

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The Administration Assistant will play a key role in supporting finance, HR, and office operations in a dynamic international environment. This part-time, hybrid role offers flexibility, diverse responsibilities, and the opportunity to learn a lot in a globally active company.

Description

• Accounting and finance support, including invoice issuance and control, bank reconciliation
• Assisting in preparation of budget and forecast documents
• Assisting in closing monthly, quarterly, and annual financials, tracking budgets, and communicating with external accountants
• Checking remittance information in the banking system
• Managing Accounts Receivable (AR) and Accounts Payable (AP)
• Reviewing invoices and employee expenses
• Supporting IT related requirements in collaboration with an external IT adviser
• Processing expatriate-related arrangements, including onboarding and repatriation with external advisor
• Providing support to new employees and expats to help them settle in
• Assisting Administration Manager with office management duties
• Handling general office-related matters
• Organizing and scheduling appointments and meetings
• Maintaining filing systems (SharePoint)
• Ordering and managing office supplies, equipment, and assets

Profile

• At least 3 years of relevant work experience
• Bachelor's degree or Diploma in Accounting, Finance, Business Management, or Economics
• Background in Accounting and Administration
• Excellent communications skills in English (written & spoken)
• Proficiency in MS Excel (intermediate level or above)
• Valid residence and work permit
• Knowledge of Japanese and Dutch languages is a plus

Job Offer

• Company pension scheme
• Commuting expenses
• Provision of a company laptop and mobile phone
• Training and development support (as needed)
• Health benefits (as needed)
• Annual performance incentive after becoming permanent employee

Waar je gaat werken

Our client is a leading global manufacturer of plant-based oils and fats solutions, serving the food industry across Europe, Africa, and beyond. As part of a Japanese multinational group, they combine deep technical expertise with a strong commitment to innovation, sustainability, and international collaboration.