PA CFO Amsterdam • Page Personnel

Vacature in het kort

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The Executive Assistant (Temp) in Amsterdam will provide high-level administrative support to Senior Leaders in Europe, handling tasks such as calendar and travel management, expense processing, event planning, and project coordination. The role requires strong organizational skills, discretion, and proficiency in Microsoft Outlook and Google Suite, with experience in supporting senior executives in a fast-paced, multi-regional environment.

Description

• Coordination and planning of appointments, meetings, conferences, external social events and other events as needed
• Management and coordination of calendars for Senior Leaders
• Management and leadership of projects assigned by Senior Leaders (in scope projects directly linked to Senior Leaders, out of scope are projects linked to the Senior Leaders Teams)
• Assist with travel arrangements for Senior Leaders including booking travel, expense processing via Concur, visa requirements
• Preparing and communicating agendas, building presentations and presentations where required
• Cooperation with the local team to deliver communication to the office, including newsletters, events, etc.
• Processing of general correspondence, preparing emails, letters and other documentation as required
• Covering reception/office facilities duties if needed (not often)
• Proactively identifying processes, technologies or other means of improving efficiency and productivity for self and managers
• Adhoc proofreading of correspondence/presentations as directed
• Carrying out ad hoc projects as required to support the organisation

Profile

• Must be available soon and ready to start immediately.
• Highly organized and proactive, with experience in executive support at the board or senior leadership level.
• Strong ability to manage multiple priorities in a fast-paced, international environment.
• Excellent communication skills and discretion in handling confidential information.
• Proficiency in Microsoft Outlook and Google Suite.
• Adaptable, with the ability to make independent decisions and improve processes for efficiency.
• Fluency in English is required.
• Experience in a multinational or multi-regional organization is highly preferred.

Job Offer

The candidate will have the opportunity to work in a dynamic, international environment, supporting senior leaders across Europe. They will gain valuable experience in high-level executive assistance, working on diverse tasks such as travel coordination, calendar management, event planning, and special projects. The role offers exposure to senior leadership, opportunities to improve processes, and the chance to develop organizational and administrative expertise in a fast-paced, multicultural setting. Additionally, the candidate may have occasional opportunities to travel for external meetings or conferences, depending on business needs.

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