Administration and Communication Assistant Wageningen • Wageningen University & Research

Your jobAre you a detail-oriented, proactive professional who enjoys keeping things organized and running smoothly? Do you have experience in project-based work? And do you enjoy working in an international, intercultural academic setting? Then read on! As the at Graduate School WIMEK in Wageningen, you will play a key role in supporting the day-to-day operations of our small team. Your strong organizational skills will be essential in ensuring smooth internal workflows and effective communication...

Your job

Are you a detail-oriented, proactive professional who enjoys keeping things organized and running smoothly? Do you have experience in project-based work? And do you enjoy working in an international, intercultural academic setting? Then read on!

As the Administration and Communication Assistant at Graduate School WIMEK in Wageningen, you will play a key role in supporting the day-to-day operations of our small team. Your strong organizational skills will be essential in ensuring smooth internal workflows and effective communication within our team as well as with PhD candidates, staff, and colleagues within our graduate school.

This position is for 24 till 32 hours per week.

Your duties and responsibilities
You will be responsible for the logistical, organizational, financial, and communication-related aspects of the research school’s activities, especially those related to PhD courses and PhD candidate administration. Your duties and responsibilities include:

• Administrative support for PhD course organization, including registrations, website updates, logistics, finances and archiving
• Office tasks, including managing WIMEK emails
• Administrative tasks related to PhD registration, monitoring progress and issuing diplomas
• Assisting with communication and PR tasks, including the development and maintenance of promotional materials

Your qualities

You are a reliable, detail-oriented professional with proven strong planning, organizational and communication skills.

You also possess:

• A proactive, accurate, and independent approach to your work and the flexibility to manage multiple tasks
• Experience with project-based work and communication/PR
• Experience in budgeting and financial administration
• Affinity with working in an international, intercultural academic setting
• Strong teamwork skills
• And knowledge of Dutch is a plus for this position

In our international working environment, there is an increasing amount of communication in English. For this position a B2 of English is required.

You will work here
You will work with the Wageningen Institute for Environment and Climate Research (WIMEK). WIMEK is one of the six Graduate Schools at Wageningen University. The team consists of the WIMEK executive secretary, the head of the WIMEK PhD program, 3 course coordinators, and the transdisciplinary research coordinator.  The team is located in the GAIA building on the Wageningen campus.

WUR welcomes applications from international candidates. However, for applicants for this specific position from outside the EU/EFTA zone, immigration restrictions may apply based on Dutch and EU immigration laws. Such candidates may be eligible for an “orientationyear” in the Netherlands or a visa as a “knowledge migrant”.
We offer you

Wageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:

• sabbatical leave, study leave, and partially paid parental leave;
• working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
• there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
• a fixed year-end bonus of 8.3%;
• excellent pension scheme.

In addition to these first-rate employee benefits, you will of course receive a good salary. Depending on your experience, we offer a competitive gross salary of between €2,899,- and €3,809,- for a full-time working week of 38 hours, in accordance with the Collective Labour Agreements for Dutch Universities (CAO-NU) (scale 7). As for your contract, we initially offer a one-year contract that can be extended - if possible within (company) organizational circumstances and with good performance. Of course, we are happy to have a conversation with you if you have any questions about this.

Wageningen University & Research offers plenty of opportunities for growth and development, with a strong internal recruitment policy and excellent training programmes. You will work on the greenest and most innovative campus in the Netherlands, in an international and open working environment. For 20 consecutive years, we have been voted the "best university" in the Netherlands! A place to be proud of.

Coming from abroad
Wageningen University & Research is the university and research centre for life sciences. The themes we deal with are relevant to everyone around the world and Wageningen, therefore, has a large international community and a lot to offer to international employees.
Because we expect you to work and live in the Netherlands our team of advisors on Dutch immigration procedures will help you with the visa application procedures for yourself and, if applicable, for your family. If you come with a partner, we offer a Dual Career group program organized by our Welcome Center. This program helps your partner to get familiar with the Dutch culture, labour market and assists your partner to find a job.

Feeling welcome also has everything to do with being well informed. Wageningen University & Research's International Community page contains practical information about what we can do to support international employees coming to Wageningen. Furthermore, our Welcome Center can assist you with any additional advice and information about for example housing, opening a bank account or schooling. Finally, certain categories of international staff may be eligible for a tax exemption on a part of their salary during the first five years in the Netherlands
Do you want more information?

For more information about the position, please contact Koen Wetser, executive secretary WIMEK, via email: via de button "Solliciteer nu" op deze pagina.
Questions about the procedure? Get in touch with Edgar Tijhuis, Corporate Recruiter, via de button "Solliciteer nu" op deze pagina.

Ready to apply?
Click on the application button next to the vacancy on our website. Only applications submitted through our website will be considered. Upload a CV and brief motivation letter only. Please make sure to focus your motivation on the required qualities for this job, as outlined above. Applicants that do not match the required profile will be rejected before the deadline.

You can apply until June 30,  2025. The first interviews are scheduled soon afterwards.

Welcome, safe, and valued
Wageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization.
 

We are

Wageningen University & Research
The mission of Wageningen University & Research is ‘To explore the potential of nature to improve the quality of life’.
We pursue this mission through a synergistic approach between Wageningen University and Wageningen Research Foundation (applied research). Our research focuses on questions within the domains of food, living environment, and society. With approximately 30 locations, 7,700 staff members, 2,500 PhD candidates, and over 13,000 students, Wageningen University & Research is among the world’s leading knowledge institutions in its domain. The integral approach to challenges and the collaboration across various disciplines form the core of the unique Wageningen approach.

Read the 5 reasons why your future colleagues enjoy working at WUR.

We will recruit for the vacancy ourselves and do not appreciate unasked for services from recruitment agencies. However, sharing in your network is appreciated.