Finance Operations Coordinator Leiden • KnappeKoppen

As Finance Operations Coordinator you will be maintaining correct financial records and helping with numerous administrative tasks. The role is essential to making sure that everything runs well. The soordinator should be proficient with finance software, have good administrative abilities, and be able to multitask well in a hectic work setting.

Some of the responsibilities are :

1. Administrative Support:

• Assist with day-to-day administrative tasks, including answering phones, managing
  correspondence, and scheduling meetings.
  Coordinate travel arrangements, prepare expense reports, and maintain filing systems for
  financial documents and records.
• Act as a point of contact for internal and external stakeholders, providing excellent customer
  service and resolving inquiries promptly.

2. Data Entry and Recordkeeping:

• Enter financial data into accounting software and spreadsheets accurately and efficiently.
• Maintain up-to-date and organized financial records, including invoices, receipts, and
  purchase orders.
• Assist with the preparation of financial reports and presentations as needed.

3. Billing and Accounts Receivable:

• Assist with billing processes, including generating invoices, tracking payments, and
  reconciling accounts receivable.
• Follow up on outstanding invoices and communicate with clients to resolve payment
  discrepancies or issues.
• Prepare and distribute billing statements and reminders as necessary.

4. Accounts Payable Support:

• Assist with accounts payable processes, including coding invoices, obtaining approvals, and
  processing payments.
• Monitor vendor accounts and reconcile statements to ensure accuracy and timely payment.
• Assist with vendor inquiries and resolve billing discrepancies or disputes as needed.

5. General Finance Support:

• Provide general support to the finance team, including assisting with budget preparation,
  financial analysis, and special projects.
• Collaborate with team members to streamline processes and improve efficiency within the
  finance department.
• Stay informed about relevant financial policies, procedures, and regulations to ensure
  compliance.

In addition to the duties listed above, the manager has the authority to assign you other tasks.

Education/Experience:

• HBO education in finance, accounting, Business administration, or a related field
• 1 year experience in Finance domain and Administrative role.
• Strong attention to detail and accuracy, with excellent organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• Adaptability and willingness to learn new task and technologies as needed.

Competencies:

• Procurement/Accounts Payable skills and knowledge
• Execution – Takes responsibility for accurate data entry, reconciliations, and task completion
• Concern for excellence – Ensures financial records and admin tasks are error-free
• Flexibility – Handles changing systems, tools, and deadlines (common in scale-ups)
• Teamwork – Works with finance team and responds to queries from other departments