Business Support Officer / Administrator Amsterdam • Page Personnel

Vacature in het kort

Volledige vacaturetekst

This role supports a small, international aircraft investment management team with financial, administrative, and office management tasks. Duties include processing invoices, assisting with audits, reconciling expenses, organizing meetings across time zones, arranging travel, and managing daily office operations in a dynamic, fast-paced environment.

Description

Key Responsibilities:

• Reconcile credit card payments with receipts and post them in the general ledger system.

• Analyze and validate supplier invoices against contracts and servicing agreements.

• Review and process personnel declarations for financial administration.

• Prepare payments for invoices and employee expense claims.

• Assist external administrative service providers and auditors during financial audits.

• Organize complex transaction meetings and international conference calls across time zones.

• Manage daily office operations, including travel arrangements, office supply orders, and occasional catering.

Profile

• Flexible and proactive with a hands-on approach

• Bachelor's or Master's degree in finance and/or accounting

• 2-3 years' experience in financial services or accounting

• Fluent in English and Dutch

• Strong analytical and conceptual skills

• Able to multitask and maintain attention to detail

• Proficient in accounting systems, Excel, Word, and PowerPoint

• Self-starter with ambition and drive

• Excellent communication skills

• Resides in or near Amsterdam

Job Offer

• Opportunity to work in a specialized, international aviation investment environment

• Diverse role combining financial, administrative, and operational responsibilities

• Experience within a small, dynamic, and expert team

• Flexible and autonomous working environment

• Exposure to complex international transactions and global stakeholders

• Chance to develop skills in finance, accounting, and office management

• Temporary/interim position with potential for professional growth and networking

Waar je gaat werken

The client is a full-service aircraft investment management company specializing in the acquisition, leasing, and complete life-cycle management of commercial aircraft for institutional investors. Their expertise covers origination, financing, risk management, and administration - including finance, accounting, and legal aspects - as well as creating tailor-made solutions for airline customers dealing with mid- and end-of-life aircraft assets.

They operate with a compact yet highly skilled team of around 27 professionals, all with extensive experience in aircraft leasing and management. This international team is adept at sourcing, structuring, and managing complex aircraft transactions and currently oversees a portfolio of approximately 60 aircraft.

The organization values flexibility, independence, and hands-on involvement from every team member, fostering an environment where individuals can make direct contributions to both daily operations and strategic goals. With its global client base and frequent interaction with stakeholders across multiple time zones, the company combines the agility of a small team with the high-level expertise and reach of a global aviation leader.