A global leader in healthcare is looking for an Executive Assistant to support the GA&P EMEA Senior Directors. The role involves managing calendars, scheduling meetings, and coordinating events. You will track office and department budgets and handle expenses for senior directors. Communication is key, as you will be the main contact for internal and external parties. Organizing travel, including flights and accommodations, is also part of the job. This is a full-time, hybrid position. Discover more about this exciting opportunity by reading further.

Over het bedrijf

Panda International

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About the Role:
A global leader in healthcare is seeking a highly organized and detail-oriented Executive Assistant to support the GA&P EMEA Senior Directors.

Key Responsibilities:
Calendar Management

Schedule meetings and appointments for senior directors.
Track important dates and deadlines.
Coordinate with the broader team to plan meetings and events.
Follow up on budget-related tasks:
- Office budget tracking
- Department budget monitoring
- Expense management for senior directors

Communication

Take and distribute notes from team meetings.
Manage and update the GAP Brussels distribution list.
Act as the primary point of contact for internal and external parties, including partners, stakeholders, Diegem site staff, and suppliers.
Serve as liaison for stakeholders and external partners.

Travel Arrangements

Organize all aspects of travel for the senior directors, including:
- Booking flights, accommodations, and transportation (home–airport–hotel) using Amex Travel.
- Preparing and distributing detailed travel itineraries through Amex or relevant travel providers.

Requirements:

High School diploma or equivalent education required.
4–6 years of professional experience in an executive assistant or administrative support role.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
High level of discretion and confidentiality.
Proven ability to manage complex schedules, budgets, and travel arrangements.
Fluent in English; knowledge of additional European languages is a plus.
Comfortable working independently and collaboratively in a high-pressure environment.

Practical’s:

Location: Diegem, Belgium (On-site)
Duration: 6 months initially
Start Date: ASAP
Work Model: Full-time / Hybrid

Interested or know someone who might be?
Send your CV or inquiries to via de button "Solliciteer nu" op deze pagina. to apply or learn more.

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