Office Assistant, full-time, Rijswijk, on-site Rijswijk (ZH) • Innatera

Vacature in het kort

Volledige vacaturetekst

• Facilities maintenance: Be responsible, along with the office manager, for keeping the office and kitchen area in tidy condition.
• Office supplies: Order and stock office supplies, snacks, and refreshments, process deliveries, incoming and outgoing mail, and packages.
• Email scanning: Scan the common email inbox for important inbound emails and notify relevant persons within the company.
• Welcoming visitors: Be the first point of contact when visitors arrive at the office, provide them with refreshments, and show them to their respective meeting rooms.
• General administration tasks: Draft letters, e-mails, respond to the telephone calls coming into the office, schedule appointments, and support the team in various tasks
• Documentation management: Scan and archive documentation such as letters, invoices, and receipts, and process expense reimbursements
• Event logistics and visitors: Make arrangements for office events - supplies, orders for food & beverage, external reservations, and organize transport for visitors.
• Travel arrangements: Organize travel and other reservations for business travels and event participants.
• Be able to take over some of the tasks of the office manager in case of absence/holidays and vice versa.

Gevraagd

• Experience in people-oriented positions, e.g., receptionist, administrator, or assistant.
• Able to work confidently in English, with clear communication skills in both speaking and writing.
• Comfortable speaking Dutch for daily conversations, including answering phone calls and welcoming visitors, suppliers, and service providers.

• Basic computer skills, and familiar with MS Office (Word, Excel, PowerPoint).

• Excellent organizational skills, with great attention to detail, a sense of creativity, and a people-oriented mindset,
• Able to switch quickly and without problems between your different activities,
• Good problem-solving skills with the ability to work independently as well as in close collaboration with the team,
• Great communication and customer service skills: you know how to deal with both internal and external stakeholders with professionalism and kindness.

Aanbod

• A dynamic working environment around a fearless culture
• Ambitious teams with the freedom to innovate

• An advantageous holiday scheme
• An inclusive company culture that embraces communication, diversity, and support around holistic and personal development

• Free snacks, fruits, refreshments, and ice cream in the office