Facilities Specialist - English Amsterdam • Page Personnel

Vacature in het kort

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For one of my trusted Retail clients in the business district of Amsterdam, We are currently looking for a Facilities (Fleet) Specialist for the period of 6 months with the chance of extension. You will be responsible for various administrative tasks and support the Fleet Coordinator and Manager with your knowledge and skills gained during your previous jobs and studies.

Description

• Assist Facilities team with ensuring prompt payment for services procured by creating NTPOs via SAP and, processing invoices and PO's in an accurate and timely manner
• Process internal SharePoint workflows to ensure accurate creation and processing of Fleet related activities.
• Co-ordinate meetings, video conferences, documented updates and actions and monitor agreed actions
• Maintain accurate and up to date information in internal share point system and support clear presentation of fleet and travel information to internal customers
• Support department environment initiatives and compliance to support ISO14001 and ISO9001 as a minimum.
• Assist with travel system data management, supporting user administration functions and permissions
• Ensure clear and prompt communication of Travel related news and possible issues for travelers
• Assist with data gathering, recording and reporting of contracts, agreements and leases in internal system
• Support the monitoring and reporting of all Facilities issues logged in the internal system (HEAT)
• Support accurate & up to date car fleet administration and provide reports as requested by Facilities, HR, or Finance departments. Support new car lease contracts and proper return/disposal of leased vehicles
• Provide first level support for Fleet services to employees
• Assist and support travel administration and monitor and document travel activity to ensure accurate reporting. Keep central records of local travel initiatives, preferred hotels and services
• Support asset management processes by reviewing and reporting assets via internal system (HEAT)
• Act as back up for fleet and travel management during absences
• Assist with the administration of local and central insurance details and claims handling

Obviously, this is merely a part of your daily responsibilities. What makes a Fleet Administrative role interesting, is the fact that there are plenty of Ad-hoc tasks to be completed frequently. Every day is a surprise and you will be able to learn from very experienced leaders.

Profile

• 2+ years of experience in a similar position
• MBO degree or higher with a focus on Facilities / Business or Finance
• Team player and pro-active mindset
• Fluency in English, Dutch is a huge plus
• Immediately available
• 32 to 40 hours a week
• SAP experience is valuable

Job Offer

A rapidly growing (international) company that offers:

• The opportunity to work within an international dynamic environment
• Global leader in its industry
• A great salary package + additional benefits
• Operate from the European headquarters in Amsterdam
• Company laptop and phone

Waar je gaat werken

Our client is one of the leading Tech Retail firms in Amsterdam with the aim to become entirely green per 2027. The organisation consists of around 300 Fte with 3 Fleet specialists and 100 Support Specialists spread over various departments.