Site Secretary Antwerpen (BE) • Nouvall Engineering Services

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Bedrijfsomschrijving
Nouvall Engineering Services is specialized in project support for the (petro) chemical, IT and maritime industry. We provide expertise in the field of Engineering, Project Management, Maintenance, Shutdowns, Construction and Safety.Functieomschrijving
• Manage field secretarial activities• Ensuring correspondence is distributed, referenced and filed correctly• Prepare minutes of meetings and draft correspondence, ensuring distribution to relevant stakeholders• Provide clerical and administrative support to the project team as required.• Deliver site administration services to assist the field office in the effective execution of the contract.• Prepare and issue requisitions for office furniture, equipment, and supplies based on operational needs; oversee their distribution and ensure proper maintenance of all office assets.• Supervise the timekeeping process for site personnel, including the preparation of reports on lateness and absenteeism.• If required, manage the safekeeping of the site cash float and handle the disbursement of petty cash for minor site-related expenses, ensuring all disbursements are pre-authorized in accordance with company and site procedures.• Ensure that all accounting-related tasks are performed in compliance with established procedures and guidelines.• Receive, log, and properly file all drawings and engineering documentation.• Distribute documentation to members of the construction management team and relevant subcontractors.• Support the preparation of field progress reports by ensuring timely availability and organization of required documentation.• Maintain up-to-date records and files for procedures, standards, specifications, drawings, requisitions, vendor documentation, and other technical materials.• Retrieve documents from client archives as needed and ensure accurate and timely distribution.Functie-eisen
• A completed vocational or higher education in administration, secretarial studies, or a related field.• Proven experience in a similar role within the construction, engineering, or industrial sector is highly preferred.• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiar with document control systems (e.g., Aconex, SharePoint, or similar platforms).• Ability to prepare, format, and manage professional documentation, including meeting minutes, reports, correspondence, and schedules.• Skilled in handling document flow, filing systems, and version control for technical drawings and project documents.• Excellent written and verbal communication skills in both Dutch as well as English language• Ability to interact professionally with internal teams, contractors, clients, and suppliers.• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced, high-pressure environment.• Attention to detail and accuracy in all administrative tasks.• Familiarity with the workflows and administrative processes on industrial construction sites.• Understanding of health, safety, and environmental (HSE) procedures and their documentation requirements.• Ability to handle sensitive and confidential information with a high level of discretion.• Professional attitude and appearance, and the ability to represent the project office positively.• Willingness to adapt to changing project needs and to support different departments when required.• A collaborative mindset and a proactive approach to problem-solving.Sollicitatieprocedure
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Waar je gaat werken

Nouvall Engineering Services is specialized in project support for the (petro) chemical, IT and maritime industry. We provide expertise in the field of Engineering, Project Management, Maintenance, Shutdowns, Construction and Safety.