Freelance Executive Assistant (fulltime) Zaandijk • Independent Recruiters

Vacature in het kort

Volledige vacaturetekst

These are your responsibilities:

• Manage complex schedules, including travel planning and internal/external meetings;
• Coordinating international business trips, including itineraries and associated documentation;
• Act as the first point of contact: filter, prioritize, and follow up on incoming requests and information;
• Prepare PowerPoint presentations and reports, review and finalize them;
• Ensure timely follow-up on emails and documents;
• Assist with submitting expense claims (e.g., via Concur) and coordinate with relevant service providers (e.g., Uniglobe);
• Handle confidential information with discretion and professionalism;
• Ensure smooth operational workflows and anticipate needs based on context and priorities.

Gevraagd

We are looking for someone who brings:

• At least 5 to 7 years of experience in a similar role, preferably within a matrix organization;
• A completed bachelor's degree (e.g., Business Administration, Communication, Office Management) or equivalent work experience;
• Proven experience supporting senior executives in international, dynamic environments;
• Strong conceptual and analytical skills, with the ability to grasp complex information and translate it into concrete actions;
• Excellent command of Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel;
• Experience with SAP, Concur, and business travel booking systems (such as Uniglobe) is a plus;
• Exceptional attention to detail, a proactive attitude, and the ability to work independently with minimal supervision;
• Willingness to travel occasionally, possibly once a month or less;
• This is a full-time position of 40 hours per week, from Monday to Friday.

Aanbod

This is a temporary role with an hourly rate of 70 EUR per hour, or a maximum of 6000 EUR gross per month based on a 40 hour work week. This role is for 3 months and is available immediately.

How we'll proceed. Within four working days we will let you know if you qualify for the position. We will schedule an introductory interview, either digitally or in-person. During this interview we will inform you as fully as possible about the vacancy, the company and the following steps in the procedure. After consulting with you, we will introduce you to our client and then continue to guide you through the application process. The Independent Recruiters Group has a large team of specialized recruiters. Each recruiter has a strong focus on their own area of expertise. This makes them the ideal sparring partner for both the candidate and the client.

Waar je gaat werken

Are you an experienced Executive Assistant ready to step in immediately?

For a leading organization in the Life Sciences industry, we are looking for a professional and reliable Executive Assistant to support two directors on an interim basis. This role offers variety, responsibility, and the chance to work in an international environment.

In this position, you will play an essential role in ensuring smooth daily operations by managing complex calendars, organizing international travel and acting as the first point of contact for senior stakeholders. You will prepare presentations, handle confidential information with discretion and anticipate the needs of the directors to keep processes running efficiently.

Are you the Executive Assistant with at least five years of experience that I am looking for? Then I would love to get in touch with you!