Project Coordinator

Company:
Our client is a leading public organization responsible for maintaining the safety, accessibility, and sustainability of national infrastructure, including roads, waterways, tunnels, bridges, and flood defenses across the Netherlands. They focus on delivering large-scale projects that support the country’s vital transportation and water management systems.

Job Description:
We are seeking a dedicated Project Coordinator to support the Dredging & Salvage cluster within a major waterway maintenance program. The ideal candidate will provide crucial organizational, coordination, and administrative support to ensure smooth project operations and facilitate effective communication within the team.

Responsibilities:

• Organize and coordinate meetings, workshops, and work sessions, including preparing agendas and gathering input.

• Manage calendars and assist with scheduling for project leaders and team members.

• Draft, distribute, and archive meeting minutes, reports, and decision documents.

• Monitor and follow up on actions, decisions, and deadlines to ensure timely progress.

• Support project management with organizational tasks such as preparing reports, memos, and presentations.

• Maintain the accessibility and organization of project documents and information flows using platforms like SharePoint and Microsoft 365.

• Facilitate internal communication by structuring and maintaining project files and updates.

• Assist in preparing periodic progress reports for management and stakeholders.

• Identify opportunities to improve work processes and contribute to a well-organized project environment.

• Serve as a point of contact within the team for procedural and informational issues, ensuring smooth information exchange and decision-making support.

Requirements:

• Higher professional education (HBO) in a relevant field such as Public Administration, Business Administration, or Management Support.

• Minimum of 5 years’ proven experience in project coordination, supporting project teams, or similar roles within complex, multi-stakeholder environments.

• At least 3 years’ experience organizing and supporting intricate meetings, including agenda setting, minute-taking, and action tracking.

• Fluency in Dutch, both spoken and written, with strong skills in reporting and document creation.

• Proficiency in Microsoft 365, SharePoint, and digital collaboration tools.

• Ability to work independently, prioritize tasks, and proactively address organizational needs.

• Available to work on-site in Rotterdam on Tuesdays and Thursdays.

Other Information:
If you are interested and want to apply, please submit your application via the apply button below and contact me.

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