Executive Assistant

Company
A leading global organization dedicated to health and wellness, operating across multiple international markets. The company fosters a dynamic, fast-paced environment where innovation and professionalism are highly valued. Employees have the opportunity to work with some of the world's most renowned brands committed to making a positive impact on global health.

Job Description
We are seeking a proactive and highly organized Executive Assistant to provide dedicated support to the Vice President of SN Adult. This role is essential in ensuring smooth operations for the leadership team, managing complex schedules, coordinating projects, and acting as a key point of contact both internally and externally.

Responsibilities
-Manage the Vice President’s calendar, including scheduling meetings, conferences, and travel arrangements.
-Handle all aspects of agenda and travel planning, ensuring seamless coordination of internal and external commitments.
-Organize and prepare materials for team meetings, business updates, and management sessions.
-Oversee purchase orders, vendor relations, and expense reports for the SN Adult team.
-Coordinate the team’s holiday planning, organize team events, and arrange lunches, gifts, or flowers as needed.
-Support administrative tasks such as expense declarations and general office management.
-Act as gatekeeper and ambassador for the Vice President, building strong relationships and managing communication flow.
-Support the organization of workshops, symposia, and conferences, often involving multiple stakeholders across different time zones.
-Maintain multiple international calendars, often juggling several priorities simultaneously, with discretion and professionalism.

Requirements
-At least 4 years of relevant experience supporting senior executives.
-Strong administrative background with excellent organizational skills.
-Proficiency in Microsoft Office and Outlook.
-Fluency in English; Dutch language skills are a plus.
-Exceptional communication skills and a professional demeanor.
-Ability to thrive in a fast-paced, changing environment with a proactive attitude.
-High sense of ownership, accountability, and discretion.

Other Information
If you are interested and want to apply, please submit your application via the apply button below and contact me.

59179