IT Project Administrator (Medium) Rotterdam • Masters in Public

Project Management Office Responsibilities

Program Administration

•    Maintain and update program plans, schedules, and documentation.

•    Ensure documentation is stored and version-controlled correctly.

•    Support the creation and formatting of reports, slide decks, and briefings.

Governance and Compliance Support

•    Track adherence to program/project governance standards, processes, and templates.

•    Schedule and coordinate governance meetings:

o    SteerCo

o    Program mngt team

o    Project team meetings

o    Sounding board

•    Prepare agendas (chasing status update input), attend, process minutes, and track action items.

Support in reporting and MI (Management Information)

•    Compile regular status reports, dashboards, planning outlines overviews

•    Track progress against milestones, deliverables, risks, and issues.

•    Identify deviations or exceptions in line with escalation paths.

Financial Tracking and Resource Management

•    Assist in tracking project savings(!), budgets, forecasts, and actuals.

•    Help monitor resource allocations and utilisation.

•    Support time tracking and cost reporting processes.

Support in Risk & Issue Management

•    Maintain the RAID log (Risks, Assumptions, Issues, Dependencies).

•    Support project teams in updating and managing risks and issues.

•    Track change requests and assist with impact assessments.

Assurance and Quality Support

•    Perform quality checks on project artefacts (e.g. business cases, plans).

•    Ensure project documentation aligns with agreed standards and lifecycle stages.

Other

•    Onboarding PM’s: introduction to the program/key stakeholders/fellow projectmanagers etc.

•    Organise workshops, team meetings, and other project events.

•    Administer project management tools (e.g. MS Project, Teams/planboard).

•    Maintain PMO templates and ensure consistent use across projects.

What we are looking for:

Relevant post-secondary vocational education. Your command of English is strong, both verbally and written. In addition, the following qualifications are important for this position:

•    You are able to organize and prioritize work.

•    You constantly strive to improve processes, systems, documentation, etc.

•    You are precise and consistent in performing administrative tasks

•    You are experienced in using Microsoft Office 365 tooling.

•    You are result-oriented and capable of both working independently and in a team set up.

•    You preferably have experience in working in an international cross-functional organisation.

Your personal characteristics:

•    Good communication skills, both verbal and written.

•    Ability to prioritize and focus.

•    A proactive and hands-on attitude

•    Open-minded and not afraid of picking up less challenging tasks.

•    Good sense of humour.

•    Willingness to travel (on incidental basis).

– biggest challenge in the job

High visibility Program, high pressure. To create informed reporting for multiple stakeholders is key in relatively low mature IT/OT/Digital (project support) environment.