Executive Assistant Utrecht • Sanrachna Steel

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COMPANY PROFILE
Baghiraa, founded in 2017 is a purpose-driven company committed to sustainability, innovation, and community. Headquartered in Atlanta with operations in Bangalore and skeletal offices in Broomfield and The Hague, we operate across three dynamic subsidiaries: Sanrachna Steel, Baghiraa Café & CoWork, and Baghiraa Earth Labs.

​​Sanrachna Steel is a value-driven design firm specializing in high-quality steel detailing for commercial and industrial projects, with over 450 successful builds in the U.S. and a focus on sustainable practices in engineering and design.
Baghiraa Café & CoWork is a minimal waste café and co-working facility in Bangalore, India that is over 90% plastic free. Our café offers vegan/vegetarian, farm-to-table meals that align with our commitment to earth-conscious living.
Baghiraa Earth Labs is our vehicle for change. Creating and sharing knowledge is at the core of our mission. We are currently developing sites in Atlanta and Colorado that follow Earthship principles, using recycled materials to build spaces that include a co-working space and café for the community, an outdoor multi-use kitchen, residential quarters for employees, and a garden that also serves as a habitat for various farm animals. These locations will also function as educational resource centers focused on the use of recycled materials and will provide access to those materials for the broader community.
At Baghiraa, we believe that business can be "Ek Chingari" (spark) for positive change. We are committed to reducing waste, rethinking how spaces are built and used, and creating models of living and working that are healthy, inclusive, and regenerative.

JOB TITLE - EXECUTIVE ASSISTANT
We are seeking a highly organized and proactive Executive Assistant to support our Founder in managing administrative, operational, and cross-functional stakeholders across legal, finance, HR, Technology, and Strategic Initiatives. This role requires exceptional attention to detail, discretion, and the ability to manage a dynamic and fast-paced workload. This position is ideal for a young professional with strong organizational and communication skills, who is eager to travel, learn, and grow into a broader business or leadership role over time.
The position is based in The Hague, with regular travel (3-6 months per year, in multi-week stays) to support our Founder with new and ongoing projects in the Netherlands, United States and India.

CORE RESPONSIBILITIES

• Provide administrative and organizational support to the President/Director across business functions, including assistance with corporate contracts, licensing, legal documents, and financial processes
• Assist with internal reviews by helping gather information, format findings, and support the implementation of improved workflows and processes
• Support the coordination and maintenance of company-wide tools, software, and technology by tracking usage, scheduling updates, and liaising with vendors as needed
• Help prepare and track budget-related documents; assist with processing invoices and organizing A/P and A/R records to ensure timely and accurate payments
• Coordinate logistics and provide administrative support for internal and external events, including scheduling, staffing communication, and follow-up
• Support cross-function initiatives by helping maintain documentation, track timelines, and ensure communication and file-sharing between teams is well-organized

Gevraagd

GENERAL REQUIREMENTS

• High school diploma or GED equivalent (a university degree is a plus, but not required)
• Basic understanding of administrative workflows, business processes, and project coordination
• Fluency in English, Dutch and German, both written and spoken (additional languages are a plus)
• Comfortable using tools such as Google Workspace (Docs, Sheets, Forms), PowerPoint, Calendar Management and familiar with cloud-based CRM and accounting platforms
• Must be tech-savvy with strong proficiency in digital tools, software applications, and modern office technologies to streamline workflows and support executive efficiency
• Strong attention to detail, with a structured and process-oriented mindset
• Excellent interpersonal and communication skills, with the ability to listen actively, understand team needs, and facilitate clear communication across internal and external stakeholders

Aanbod

ADDITIONAL INFORMATION

• Location: Based in the Netherlands, with regular domestic and international travel required.
• Working hours: 9:00 AM to 6:00 PM (CEST). Evening and weekend availability may be required depending on workload and time zone coordination.
• Compensation: Based on experience and performance.
• Contract Type: Freelance/Independent contractor with the possibility of transitioning to a fixed employment contract after one year based on mutual fit and performance.