Assistant Operations Manager (Part-Time, 30 hrs/week) Amsterdam • Mind Your Waste

Vacature in het kort

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Gevraagd

• Coordinate store closures, waste pickups, and logistics across Germany and the UK
• Liaise with local vendors for dismantling, cleaning, and container delivery
• Support permit processes and ensure compliance per country/region
• Maintain timelines, checklists, and track project advancement through Monday and shared folder

• Proactively communicate and align with landlords, vendors, and store teams for on-time project closure
• Prepare brief project summaries and cost updates for the internal team
• Coordinate with Head of Operations to track active projects

• Maintain accurate project records using platforms such as Monday and shared cloud folders
• Input and structure key data points, including project scope, costs, vendor contacts, and deadlines
• Upload and manage required documentation — such as waste transfer notes, weight tickets, permits, and vendor invoices
• Track completion of tasks and country-specific compliance requirements
• Generate weekly operational dashboards and reports for internal use and client transparency
• Help improve internal workflows and documentation consistency across projects
• Use client-facing portals such as FEXA to submit and update service jobs, upload documentation, and track work orders for retail site decommissioning and waste services
• Ensure clear communication and documentation flow between Mind Your Waste and retailer systems

Aanbod

• 1–3 years of experience in logistics, operations, or project coordination
• Fluent in German (spoken + written) — mandatory
• Strong communication in English (spoken + written); any other language skills is a plus
• Highly organized, detail-oriented, and solution-driven
• Strong sense of ownership and with a “get things done” mentality
• Comfortable working across multiple projects and countries
• Experience with project tools like Monday or similar digital platforms (training can be provided). Interest in automation or AI-driven tools is a plus.

• Be part of a mission-driven company helping Europe’s leading retailers with their waste management
• Direct exposure to major brands and cross-border projects
• Room for growth — this role can grow into full-time or team lead
• Opportunity to shape operational systems and processes in a fast-scaling environment