Executive Assistant | Temporary Amsterdam • Adams Multilingual Recruitment

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Are you an exceptional Executive Assistant ready to support senior leadership in the global entertainment industry? We're looking for a highly organized, detail-oriented professional on behalf of our client, an entertainment company based in Amsterdam.

This is a temporary position for 6 months with the possibility of extension. You will be offered a contract through us, Adams Multilingual Recruitment.

Executive Calendar & Meeting Management

• Oversee an extremely complex, high-volume calendar involving numerous internal and external stakeholders across multiple time zones
• Schedule and coordinate meetings with production partners, talent representatives, and cross-functional teams
• Anticipate scheduling conflicts and proactively resolve calendar challenges, including last-minute reorganization
• Ensure the executive's time is optimized for strategic priorities and key relationships
• Manage set visits and coordinate logistics for content-related travel

Travel & Expense Management

• Arrange complex domestic and international travel across Europe, the Middle East, Africa, and beyond
• Coordinate passport renewals and process visa applications as needed
• Process expense reports accurately and on time
• Anticipate travel needs and optimize logistics for efficiency
• Book and coordinate high-profile dinners and events with talent

Communications & Correspondence Management

• Handle substantial volumes of internal and external communication with professionalism, including evening and weekend responses when necessary
• Review, research, and route correspondence appropriately
• Draft emails, documents, and communications on behalf of the executive
• Filter and prioritize incoming requests to protect the executive's focus
• Respond to urgent communications outside traditional working hours when required

Project Coordination & Administrative Support

• Provide coordination for strategic projects and initiatives within the Content organization
• Develop presentations, organizational charts, and business materials
• Collect and analyze information to support decision-making and project tracking
• Update business trackers with relevant data to monitor key initiatives
• Coordinate with the Chief of Staff on meeting attendance, note-taking, and action point follow-ups

Stakeholder & Vendor Relations

• Coordinate with administrators across Content and partner functions, including Production, Post Production, Marketing, and Finance
• Manage relationships with external vendors for events, travel, and services
• Interface with talent representatives and production companies
• Maintain professional composure when coordinating with high-profile individuals

Event Planning & Team Activities

• Plan team and cross-functional off-site gatherings and events
• Coordinate with hotels, vendors, and service providers for lodging, catering, flights, audiovisual equipment, and transportation
• Manage logistics for talent gifting and special events
• Ensure events reflect company culture and standards

• Minimum 8years of experience as an Executive Assistant or similar role
• Demonstrated experience supporting senior executives in international organizations across multiple time zones
• Exceptional organizational capabilities with meticulous attention to detail and a high level of accuracy in all tasks
• Strong resilience and adaptability to handle rapidly changing priorities and high-pressure situations, including evenings and weekends
• Very high proficiency in Google Workspace
• The capability to make informed decisions independently and develop creative solutions
• Strong networking abilities and interpersonal skills for internal and external relationship management
• Comfort handling confidential and sensitive information with complete discretion
• Ability to remain composed and professional when interacting with high-profile talent
• Fluency in English at a very high level is mandatory
• Comfortable being in the office 5 days per week
• Additional EMEA languages (German, French, Spanish, or Italian) are preferred but not required
• Self-driven professional who excels in dynamic, fast-paced creative environments with non-traditional working hours

• Opportunity to work with an international, diverse team across multiple European countries
• Exposure to world-class content development and production operations
• Collaboration with creative talent and industry leaders across Europe, the Middle East, and Africa
• A company culture that values impact, collaboration, and efficiency
• 25 holiday days

Interested? Feel free to apply or contact me for more information at via de button "Solliciteer nu" op deze pagina.

Please take into consideration that we can only consider applicants who are currently living in the Netherlands and who will NOT require a visa sponsorship now or in the future.

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