Legal Coordinator (Temporary position) Amsterdam • Independent Recruiters

Vacature in het kort

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Administrative & Legal Support

• Manage general and confidential correspondence.
• Prepare overviews, reports, and presentations (PowerPoint and Legal Design tools).
• Take meeting minutes when required.
• Maintain and manage legal databases and systems (e-billing, Coupa, SAP for invoice approval, gCLM, Concur, etc.).
• Coordinate with vendors regarding invoice payments.
• Organize the signing process for legal documents, including DocuSign workflows, wet signatures, and legalization steps.
• Assist with preparing and sending physical and digital mailings.

Team & Office Coordination

• Support the Legal Leadership Team and act as a key point of contact for operational needs.
• Handle onboarding processes for new colleagues, including IT setup and access management through ServiceNow.
• Resolve or coordinate resolution of IT-related issues for VP and Legal Directors.
• Perform general office duties: filing, mail handling, courier shipments, supply monitoring, and occasional floor clean-ups.
• Maintain an overview of team whereabouts, trainings, and scheduling needs.
• Liaise with internal departments (IT, Facilities, etc.).
• Provide coverage for colleagues during absences.

Event & Meeting Organization

• Plan and execute both digital and in-person team events (full-day sessions, evening gatherings, external venues, guest speakers, catering, gifts, etc.).
• Organize team meetings, conference calls, video conferences, and the bi-annual Legal Summit.
• Arrange meeting rooms and coordinate logistics (drinks, snacks, lunch).

Gevraagd

• Flexible, service-minded, and calm under pressure; proactive and solution-oriented.
• Strong organizational, time-management, and multitasking abilities with excellent attention to detail.
• Clear and confident communicator with excellent English skills and strong interpersonal/soft skills.
• Tech-savvy with experience in tools such as Coupa, SimpleLegal, DocuSign Contract Management, and SAP.
• Solid background in an international legal department; discreet, professional, and confident handling confidential matters.
• Team player with a natural ability to collaborate across all levels; experience in fashion/retail is a plus.

Aanbod

If this sounds like an interesting step in your career, we’d love to hear from you – including your thoughts on what the right compensation package would look like.

How we'll proceed. Within four working days, we will let you know if you qualify for this position. We will schedule an introductory interview, either digitally or in-person. During this interview, we will inform you as fully as possible about the vacancy, the company and the rest of the procedure. After consulting with you, we will introduce you to our client and then continue to guide you through the application process. The Independent Recruiters Group has a large team of specialized recruiters. Each recruiter has a strong focus on their own area of expertise, which makes them the ideal sparring partner for both the candidate and the client.

Waar je gaat werken